Policies & Procedures


 

Section: ACT
Part: APP
Statement No.: 1.0
Date: 07/01/08
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: General Budget Purpose Code Description 

 

141         Center for Public Television: This purpose includes the administrative and managerial, engineering and broadcasting, programming and production, and developmental operations of The University of North Carolina Center for Public Television. The UNC Center for Public Television is a public service function which provides television programs throughout the state for instructional, educational, and entertainment purposes, information dissemination. and cultural enrichment.

 

142         Community Services: This purpose includes certain educational services made available to the general public requiring use of personnel, equipment, and facilities of the institution. It includes advisory, consulting, cultural, health care, and information services outside the context of instructional and organized research programs for the purpose of sharing institutional capabilities, expertise, and resources with persons external to the institution in satisfying community needs.

 

144         MCNC Contract: This purpose accounts for the direct costs of procuring research and education supercomputing and networking services for the University of North Carolina and its affiliated organizations, and various private colleges and universities from the Microelectronics Center for North Carolina. (The North Carolina Community College system is also eligible to participate).

 

188         Institutional Support: This activity includes functions and services, exclusive of physical plant operations, which provide continuous operational general support to the institution. It includes all central, executive-level management of and long-range planning for the entire institution, all areas of executive direction (e.g., the governing board, the chief executive officer [i.e., the chancellor], and senior executive officers [e.g., vice chancellor], and senior executive officers [e.g., vice chancellors and the provost]), fiscal operations (e.g., accounting, contracts and grants, payroll, trusts, systems and procedures, disbursements, cash management, cashiers, budget preparation and administration, investments, internal controls, internal auditing, and account collections), legal advisors and consultants, institutional research, facility and space management, employee personnel and records, central purchasing, non auxiliary central stores, central transportation (e.g., campus traffic, campus buses, receiving and shipping, non auxiliary motor pools), central mail service, central telephone service, non auxiliary printing and duplicating services, campus safety and security (e.g., environmental health and safety, fire protection, campus security, campus police, guards, and watchers), alumni and community relations (e.g., alumni records and publications, public information, public relations, news service), fund raising (e.g., development, and endowments) and related data processing capabilities.

 

230         Student Financial Aid: This activity includes funds available for distribution as scholarships, fellowships, traineeships, trainee stipends, grants, grants-in-aid, prizes, and awards to students enrolled in degree or certificate programs at the institution.    Also, this activity includes the matching funds for work-study and student loan programs and provisions for transfers thereof.  Disbursements of work-study funds should be classified as Student Financial Aid rather than according to the activity or purpose in which services are rendered to the institution, whereas disbursements of student loan funds should be recorded in loan fund accounts as increases in loans receivable.  This activity includes awards to students in both the basic educational opportunity grants program, now called Pell Grants, and the supplemental educational opportunity grants program.

 

240         Grants and Subventions: This activity includes the series of educational financial aid programs financed by State appropriations to The University of North Carolina Board of Governors, and for which the Board of Governors is statutorily responsible. This activity, and its constituent purposes, is applicable only to budgets and accounts administered for The University of North Carolina Board of Governors at UNC General Administration.

 

241         Regional Education Program: This purpose includes the regional educational programs originating in 1950, in which the State contractually purchases instructional services for qualified North Carolina resident students at out-of-state universities in selected health science disciplines insufficiently provided by institutions in North Carolina. Most of the contract programs are arranged through the Southern Regional Education Board in Atlanta, Georgia.

 

242         Private Medical School Aid: This purpose includes the financial aid program originating in 1969, designed to increase enrollment of North Carolina residents in Bowman Gray School of Medicine at Wake Forest University and the School of Medicine at Duke University.

 

245         Medical Scholarships: This purpose includes the financial aid program originating in 1974, designed to assist financially disadvantaged and qualified North Carolina resident students to gain access to medical schools in North Carolina. Each scholarship is renewable provided satisfactory academic progress is achieved by the student.

 

246         Incentive Grants Program: This purpose includes the financial aid program, authorized by Session Laws 1975, Chapter 875, Section 36, designed to assist needy North Carolina resident undergraduate students enrolled in eligible post secondary educational institutions in North Carolina. The program is administered by College Foundation, Inc., subject to a contractual arrangement with North Carolina State Education Assistance Authority.

 

247         Dental Scholarships: This purpose includes the financial aid program, established in 1978 by the UNC Board of Governors, designed to increase the enrollment of minority and financially disadvantaged North Carolina Resident students in the School of Dentistry at The University of North Carolina at Chapel Hill. Each scholarship is renewable provided the student achieves satisfactory academic progress and demonstrates continued financial need.

 

248         American Indian Grants: This purpose includes the financial aid program, created in 1982 by the North Carolina General Assembly, designed to assist needy American Indian students, who are North Carolina residents, enrolled in constituent institutions of The University of North Carolina.

 

249         Other Aid and Grants: This purpose includes grant and subvention financial aid programs of the UNC Board of Governors not identified by purposes numbered 241 through 248.

 

250         Reserves: This activity includes State appropriations which are currently unassigned to specific activities or purposes. These budgetary amounts are unavailable for expenditure until approval is received for specific utilization and after transfer to non-reserve accounts.

 

251         Salary Related Reserves: This purpose includes budgeted State appropriations unassigned to specific activities or purposes but designated for eventual use as salary increments and related staff benefits.  This activity is incompatible with expenditures.

 

260           Board of Governors Reserve: This activity includes budgeted State appropriations designated by the North Carolina General Assembly for specific programs and facilities but which are unavailable for usage until authorized and allocated by the UNC Board of Governors.

 

401         Educational Agreements (Educational Agts):  This purpose includes Federally, State, and privately financed training and educational service programs subject to terms of contracts and grants.  These educational service agreements include summer institutes, special training programs for selected participants, professional or technical services to cooperating countries, development and introduction of new or expanded courses, and similar instruction-oriented undertakings, including special research training programs.  It excludes awards for organized research, project research, sponsored research, awards exclusively for student financial aid, and institutional grants.

 

243         Aid to Private Colleges: This purpose includes the financial aid program, authorized by N.C.G.S. 116-19 through 116-22 (1971), designed to maintain and increase undergraduate student enrollment of needy North Carolina residents attending qualifying private colleges and universities in North Carolina. Contracts for attainment of program goals are signed annually between UNC - General Administration and each qualifying private institution. An institution's assistance allocation is determined by formula which includes the number of qualifying full-time equivalent North Carolina undergraduate students enrolled at the institution and a per student amount specified in the General Statutes.

 

244          Legislative Tuition Grants: This purpose includes the financial aid program authorized by Session Laws 1975, Chapter 875, Section 30, and appropriate chapters and sections of subsequent Session Laws, designed to provide tuition assistance to full-time North Carolina resident undergraduate students attending eligible in-state private colleges and   universities. The program is administered by the North Carolina State Education Assistance Authority.