Policies & Procedures


 

Section: C&G
Part: POL
Statement No.: 4.10
Date: 12/12/01
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Reporting Requirements

 

Responsibilities for meeting the reporting requirements for contracts and grants in the areas of technical reporting, financial reporting, close-out, and patent/copyright disclosures are as follows:

1. Technical Reporting

Project Directors are responsible for meeting the technical reporting requirements for contracts and grants. These reporting requirements may include: technical reports, progress reports, contract deliverables, or other requirements specified in the award document.

2. Financial Reporting

    a. General Financial:

    The Division of Finance is responsible for financial reporting requirements for all federal and certain other contracts and grants. These reporting requirements include, but are not limited to invoices, financial status reports, cash reports, and letter-of-credit reports.

    b. Other Financial:

    The Division of Finance is responsible for coordinating any other financial reporting requirements that might be specified in the award document(s) with Project Directors and/or work unit personnel. Other financial reporting requirements may include, but are not limited to, report of person-hours/days, detail of salary charges by employee, etc.

    c. Project Closeout:

    The Division of Finance is responsible for coordinating project closeout reporting. The work unit will be requested to provide the Division of Finance with closeout information which includes: Update of project-to-date cost sharing; verification that charges were within the project period; and certification that expenditures are reasonable, allocable, and allowable.

    d. Intangible Property (Patents and Copyrights)

    The Division of Finance in coordination with the Vice President for Research is responsible for reporting when required by the agency, or any Patent or Copyright Disclosure(s) on a project. It is the responsibility of the Vice President of Research to report any patent/copyright information to the Division of Finance.