Policies & Procedures


Section: C&G
Part: PRO
Statement No.: 4.8
Date: 02/04/08
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Cost Sharing


Upon receipt of a new award, Sponsored Programs will review each project for cost sharing requirements. The cost sharing amounts and categories will be indicated on the "Fund Authority Sheet."

The Project Director will confirm all categories, amounts and source of cost sharing, supplying additional information needed for certain categories, and sign the "F&A Waiver and Cost Share Form" prior to account set up.

Work units are also required to monitor actual cost sharing during the term of a project. For those projects with a project period longer than one year Sponsored Programs will prepare and distribute to the work unit a standard follow-up report for this purpose. The report is intended to help the work unit monitor their cost sharing commitments through the life of the project.

Note: Some agencies require that UNC meet their cost sharing commitments by budget period rather than by project period. Based on agency regulations, the frequency of financial reporting and the project period, Sponsored Programs may determine that cost-sharing confirmation on a more frequent basis is necessary to ensure compliance and accuracy of financial reporting.

At the close of a sponsored project, total project-to-date cost sharing by category must be reported by the work unit on the cost sharing report prepared by Sponsored Programs.