Policies & Procedures



Section: PUR
Part: POL
Statement No.: 8.0
Date: 05/20/2013
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: State Property  



1.    All materials purchased by General Administration on official purchase orders remain the property of the State until consumed or disposed of by public sale through Surplus Property.


2.    The administrative head of a department is accountable to the President for all supplies, materials, and equipment purchased in the department's name regardless of the source of funds. The administrative head is responsible for ensuring that adequate precautions are taken to ensure that such materials are reasonably safe from theft, abuse and misuse.


3.    Before General Administration owned equipment is taken from the premises in order to conduct University business elsewhere, prior approval must be obtained from the appropriate department head. A sign-out sheet listing the employee having custody of the equipment and the proper approval signatures will be maintained in the department. This policy applies to all items recorded in the Fixed Asset System.


Items purchased with General Administration funds are the property of the State and are not intended for personal use.