Policies & Procedures



Section: PUR
Part: POL
Statement No.: 7.0
Date: 05/25/2012
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Unauthorized Purchases



1.    General Administration Purchasing or Accounting Office may disapprove any unauthorized purchases either at the time of invoicing or awareness. In such event, the person responsible for initiating the order without the required prior authorization may be personally liable to the vendor. Such persons may also be subject to disciplinary actions under the University and State Personnel guidelines and procedures.


2.    Before placing an order, each department must confirm budget availability from their department head.  The signature on the requisition by the department head or authorized signature verifies budget availability and authorization for purchase.