Policies & Procedures


Section: PUR
Part: POL
Statement No.: 14.0
Date: 05/25/2012
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Gasoline Policy 


Commercial credit cards are not to be used when the necessary services are available from State or University operated facilities. Each Motor Fleet Management vehicle has a State issued gas card. 


Gasoline and oil should be obtained from the State service pumps whenever possible. Charges for gasoline from local service stations will require an explanation for not using State pumps.  If use of a commercial credit card is unavoidable, the reimbursement form can be found at http://www.ncmotorfleet.com/mfmforms.aspx and should be sent directly to NC Motor Fleet Management in Raleigh.