Policies & Procedures


 

Section: ACT
Part: POL
Statement No.: 4.3
Date: 07/01/13
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Travel - State Employees as Board Members

 

Subsistence of State Employees serving as Board Members

As allowed under G.S. 138-6, a state employee who is a member of a state board, commission, committee or council that operates from funds deposited with the State Treasurer, may be reimbursed for actual cost of any meal (including lunch) eaten while on official state business if the meal is preplanned as part of the meeting for the entire board, commission, committee, or council. However, when an overnight stay is required, the state employee is limited to a daily reimbursement as follows:

 

Subsistence

In-State Travel

·      $37.30 for meals.

·      Actual expenses up to $65.90 lodging documented by a receipt of actual lodging expenses for a commercial lodging establishment.

Out-of-State

·      $39.80 for meals.

·      Actual expenses up to $77.90 lodging documented by a receipt of actual lodging expenses for a commercial lodging establishment.

 

No Overnight Stay

When an overnight stay is not required, the state employee is allowed actual cost of any meal (including lunch) eaten while on official state business if the meal is preplanned as part of the meeting for the entire board, commission, committee or council.

 

Other Meals

If the employee is eligible for reimbursement for any other meal, that reimbursement is limited by the same reimbursement amounts and regulations as those allowed for in-state and out-of-state travel by a state employee who is not a member of a state board, commission, committee, or council.

 

Meetings

Refreshments, i.e., coffee, soft drinks, cookies, doughnuts, may be served at official board meetings. Reimbursement may be paid from state funds for actual cost not to exceed $4.50 per member and required staff, per meeting per day. "Required Staff" shall be defined as an employee who, in the regular course of his duties, is expected to attend the meeting and any other employee whose presence is necessary to accomplish a purpose of the meeting.