Policies & Procedures


 

Section: ACT
Part: POL
Statement No.: 4.2
Date: 07/01/13
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Travel – Members of State Boards, Committees, Commissions, and Councils (Other than Licensing Boards and Members of the General Assembly)

 

Per Diem Compensation

Pursuant to G.S. 138-5(a)(1), non-state employees who are members of state boards, commissions, committees, and councils shall receive $15 per day of official service. State employees and members of all state boards, commissions, and councils whose salaries or any portion of whose salaries are paid from state funds shall receive no per diem compensation from state funds for their services. It is the responsibility of the fiscal officer of the Board, Commission, Committee, or Council to insure that such per diem compensation is not paid to state employees.

 

Subsistence

Meal subsistence for non-state employee members of state boards, councils, commissions, or committees is a daily, lump-sum allowance payable per day of official service. The subsistence reimbursement for actual lodging expenses must be documented by a receipt of actual lodging expenses from a commercial establishment.  Meals and lodging are to be reimbursed as follows:

 

In-State Travel:

·      $37.30 for meals.

·      Actual expenses up to $65.90 lodging documented by a receipt of actual lodging expenses for a commercial lodging establishment.

 

Out-of-State Travel:

·      $39.80 for meals.

·      Actual expenses up to $77.90 lodging documented by a receipt of actual lodging expenses for a commercial lodging establishment.

 

Excess Subsistence

Authorization for excess expenses for in-state or out-of-state travel may be granted by the department head or board chairperson head or his or her designee when such costs are included in registration fees and/or there are predetermined charges.

 

 

Out-of-state travel

Expenses for out-of-state travel on official business shall be reimbursed only upon authorization obtained in the manner prescribed by regulations governing out-of-state travel for state employees.

 

Transportation

Transportation policies and regulations are the same as for those for state employees, except that a mileage reimbursement rate set by any other law by reference to G. S. 138-6(a)(1) is established at 25 cents a mile, not the IRS rate.