Policies & Procedures


Section: ACT
Part: PRO
Statement No.: 12.0
Date: 07/01/2016
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Membership Dues, Professional License, and Certification Fees

 Per Section 4 of the State Budget Manual, membership dues for a state agency should be kept to a minimum.  Membership dues paid from state funds should be for the benefit of the state and not an individual.  If the state is to benefit from an individual's membership in an organization, that benefit should derive not because of the individual, but because of the individual’s position with state government regardless of who is in the position.


UNC-General Administration's (UNC-GA) standard procedure for payment of membership dues is as follows:


1.            Individual departments will submit the following documents to Accounts Payable:

      approved original invoice

      fully executed and signed membership authorization form   

2.          The Chief Financial Officer (CFO) or designee will review the documents for compliance to the above mentioned State Budget Manual regulations and approve or disapprove payment for the membership dues via the membership authorization form.