1. There are three restricted reference number fields on FRS accounting transactions.
2. Two restricted reference fields are called Reference 1 and Reference 2. Each field is six characters in length. The information entered in these fields varies with the type of transaction.
All the information in these fields is printed on the transaction list of the monthly accounting statement (FBM091). An explanation of the reference numbers and their meaning for each type of transaction follows:
TRANSACTION TYPE RERERENCE FIELD 1 REFERENCE FIELD 2
2X Budgets Budget Entry # Budget Reference #
3X Cash Receipts Cash Receipts Cash Receipt #/Voucher #
4X Cash Disbursements Encumbrance Check#/Reference#
5X Encumbrance Encumbrance Purchase Order #/Reference #
6X Journal Entry Transaction Journal Voucher #/Reference #
3. The third restricted reference field is reserved for business office use and is 10 characters long. The
information that goes into this field varies with the type of transaction. The field is not printed but is
carried in the transaction history file. This field is called the Optional User ID field.