Policies & Procedures


Section: ACT
Part: PRO
Statement No.: 3.3
Date: 07/01/08
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Distribution of Checks

1.            A check proof is received from UNC-CH on the day following Accounts Payable invoice entry. This proof is checked for accuracy before checks and/or EFTs are processed.


2.          Checks are printed twice a week on Tuesdays and Fridays at UNC-CH for General Administration.  EFTs are run at least once a week (Thursdays) and if needed (50 or more) twice (Monday and Thursdays). Blank checks are delivered as needed to ITS.  UNC-GA check stock and signature plates are stored in separate locked vaults at ITS.  These checks are numbered for control purposes. Checks are run against Accounts Payable file for check disbursement.


3.           Checks are picked up by General Administration and control numbers are verified as to checks printed.


4.            Checks are mailed to vendors with a copy of the invoice if required.