Policies & Procedures


Section: ACT
Part: INT
Statement No.: 1.0
Date: 07/01/08
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Accounting Introduction


The Accounting area of the Services Office is responsible for maintenance of the official accounting records for General Administration. The department maintains the accounting records for the following State budget codes:


16010                                    UNC - General Administration

16011                                    UNC – Inter-Institutional Programs

16012                                    UNC - Related Educational Programs

16015                                    Aid to Private Institutions

66010                                    UNC - State Educational Assistance Authority Insured Student Loan


66011                                    UNC - State Educational Assistance Authority Student Loan Account

66012                                    University Cancer Research Fund


Capital Improvement funds are also maintained as directed by the Office of State Budget and Management and the General Statutes of the State of North Carolina. Also, Accounting maintains the records for all General Administration endowment, trust, and special funds in accordance with State laws, the policies of General Administration, and the provisions of the various trust instruments and fund authorities.


Payment of all legally incurred obligations for materials, services and payrolls is the responsibility of the Accounting area, including the recording of obligations through encumbrances if applicable, the issuance of checks, the liquidation of the encumbrances, and the processing of travel forms and payments. The encumbering process is described in the Purchasing Section of this manual. The Accounting personnel are responsible for administering the travel policies and procedures applying to forms approval, travel advances, and to reimbursements for travel from General Administration funds.