Policies & Procedures


Section: ACT
Part: PRO
Statement No.: 10.5
Date: 05/15/09
University of North Carolina - General Administration
Administrative Policies and Procedures Manual
Title: Process Transfer for Fixed Assets


1.             Transfers of Fixed Assets between Offices/Department at UNC-General Administration


Purpose: To assist with the proper recording, tracking and disposal of all fixed assets at UNC-General Administration


Documents Needed:               Fixed Asset Record Adjustment Form (Exh 10.0)

Physical Inventory Worksheet




Performed by:                             Steps:


Department                                 l.               Determine if an item on the fixed assets inventory is to be moved to another location at UNC-GA. Complete the Fixed Asset Record Adjustment Form  “Movable Equipment Notice of Disposal or Change in Location” form or other departmental email or memorandum to  transfer assets to the Fixed Assets Technician for processing.


Fixed Assets Officer           2.          Complete the Fixed Asset System – “Physical Inventory/ Location/Condition Change Record” form or use the departmental communiction (email or memorandum) denoting the new location for the inventory item to authorize location changes Submit the form to Fixed Asset Technician to update the automated Fixed Assets System.