1. Academic/Research Exemption: An agreement between State Purchase and Contract and the University System of North Carolina. This agreement applies to academically oriented consulting services, not professional consulting services. If a consulting service can be interpreted as "instructional...and for advising as to curriculum development and academically oriented research," then that service is EXEMPT from the competitive bidding process.
a. A justification for using an academic or research exemption must be submitted to GA Purchasing prior to utilizing this exemption.
b. If there is any doubt as to whether a consultant service may be exempt, please consult GA Legal or GA Purchasing.
2. Personal Services Exemption: Personal services are services provided by a professional on a temporary or occasional basis, including, but not limited to a doctor, dentist, attorney, architect, engineer, scientist, etc.
a. These services are exempt from competitive bidding when the following items are properly submitted to GA Purchasing:
-A vendor employee selection form is filled out
-3 original copies of the personal services contract are signed by the vendor
-An employee v. independent contractor form is filled out and signed by the
individual putting together the personal services contract
-The 3 aforementioned items are submitted to GA Purchasing along with a
completed and signed requisition
-Purchasing will review the submitted documents and will route the documents
for signature approval
-Once all items are signed, GA Purchasing will create a purchase order and the
process will be complete
3. Sole Source: When a good or service can only be purchased from one source.
a. When a sole source request is between $5K and $24,999, a justification for this request needs to be submitted to GA Purchasing. If the request is denied an RFQ will need to take place.
b. When a sole source request is $25K or above, a justification for this request needs to be submitted to State Purchase and Contract. If the request is denied an RFP will need to take place.